Junior HR Generalist

Recruitment & Onboarding:

• • Assist HR Business Partners with recruitment administration
  • Schedule and conduct initial candidate screenings/interviews
  • Coordinate interview schedules with hiring managers.
  • Welcome and settle candidates
  • Conduct recruitment checks and references
  • Assist with new employee onboarding, including paperwork, orientations, and ensuring compliance with organizational policies.
  • Assist with offboarding, including paperwork and conducting exit interviews
  • Draft employment contracts
  • Keep a record of temporary contract termination dates

Training & Staff Initiatives:

• • Assist in organizing training sessions, workshops, and staff initiatives.
  • Maintain employee training records and ensure that WSP and ATR data is captured timeously.
  • Liaise with external providers to obtain quotes and organise logistics
  • Liaise with internal stakeholders to organise meeting room bookings, catering, I.T. for meetings, trainings, or initiatives
  • Engage with staff at internal events, serving as an ambassador for HR

HR Administration & Compliance:

• • • Maintain accurate employee records (both physical and digital), ensuring they are up-to-date and compliant with labour laws.
    • Ensure compliance with all relevant South African labour laws, policies, and regulations.
    • Assist with HR reporting and auditing processes.
    • Act as Employment Equity coordinator, ensuring meetings are scheduled, logistics are coordinated and minutes are taken.
    • Attend to general staff queries – face to face, telephonic, and electronic
    • Manage staff recognition platforms
    • Manage physical and electronic distribution of letters, payslips and relevant items to staff
    • Take minutes during meetings
    • Assist with general admin and ad hoc duties

Payroll Support:

• • Support Payroll & Benefits Officer with all administration of payroll and benefits.
  • Collect, verify and collate source documents for payroll
  • Manage leave records, escalations and leave queries for staff and managers
  • Assist various managers in the administration of rostering and overtime records, utilising Time & Attendance system
  • Maintain employee biographical information, ensuring that any changes or updates are recorded timeously
  • Update payroll records for new employees, promotions, and transfers
  • Perform calculations in respect of salaries, benefits, and wages as required
  • Complete and /or process important payroll documents e.g. provident withdrawal, maternity, UIF, etc.
  • Maintain reports on any payroll changes
  • Attend to payroll-related queries
  • Assist staff to complete payroll related forms and documents e.g. provident fund, change of banking
  • Assist in processing staff financial assistance applications in accordance with policies.

Other HR Support Functions:

• • Contribute to creating a positive and inclusive organizational culture.
  • Assist in preparing HR-related reports for management.
  • Take ownership of, organise, and execute on annual calendar of employee engagement activities
  • Act as HR representative in meetings and in IR matters
  • Log tickets for I.T., catering, or maintenance as required
  • Place orders for office consumables
  • Ensure documents are filed timeously and that the filing room is kept tidy and in good order
  • Organise documents for audits and host officials
  • Welcome guests to the HR office

Health and Safety:

• • Assist in implementing and monitoring workplace health and safety policies and protocols.
  • Support the HR Manager in conducting regular workplace safety checks.
  • Ensure employee wellness programs are promoted and supported.

Performance Management:

• • Support the implementation of performance management processes, including tracking probation reviews and annual appraisals.
  • Maintain performance review schedules and assist in coordinating feedback sessions.
  • Monitor and report on employee performance issues, ensuring compliance with organizational policies.